Office Administrator / Personal Assistant

AIDSupport

December 2014 to November 2019

? Coordinating day to day running of the office by prioritizing administrative tasks;
? Answering and screening phone calls and redirecting them when appropriate;
? Electronic diary management in Outlook;
? Compiling and typing letters, reports and relevant correspondence;
? Using various software, including word processing, spreadsheets, databases, and presentation software.
? Liaising with schools and colleges to schedule and coordinate training;
? Responsible for all travel and accommodation arrangements including visa applications;
? Recording minutes of meetings as well as the transcription, typing and distribution thereof;
? Filing and organizing electronic and paper records to ensure information is easily accessible by implementing manual and electronic document filing systems;
? Monitoring office supplies and negotiating cost-effective terms with suppliers;
? Conducting research and preparing presentations and/or reports;
? Preparing invoices, reports, memos, letters and other work related documents;
? Assisting with bookkeeping, debtors, creditors and electronic payment of accounts:
? Providing virtual assistance if and when required.

Executive Assistant/Administrator

Sasol Group Technology

July 2011 to November 2014

? Executive secretarial- and administrative support to Senior Group Managers and their teams;
? Electronic diary management on Outlook for Vice President, Supply Chain Managers and Team Leaders;
? Dealt with incoming and outgoing correspondence on behalf of management;
? Escalated and prioritised important correspondence for action;
? Co-ordinated local- and international travel- and accommodation arrangements (TAFs, Forex, Visas, Passports);
? Organised meetings, functions, conferences and catering at on-site and off-site venues;
? Implemented an effective document management and filing system;
? Procured services and materials on the SAP SRM7 and PS8 module;
? Processed time sheets on SAP Global Enterprise Portal (GEP);
? Ensured payments to suppliers are made within appropriate timelines by processing the relevant Purchase Requisitions, Service Entries and Service Acceptances;
? SH&E Representative and First Aider (Level 1) and Floor Controller during Emergency Evacuation Exercises;
? Preparation and distribution of reports and document/board packs prior to meetings;
? Collation of various documents, including Merit Feedback, Performance Agreements, Personal Development Plans, schedules, spreadsheets and graphs;
? Responsible for the processing of Annual Membership claims;
? Processing Minutes, Agendas and general correspondence;
? Compiled and distributed monthly Newsletter for Process Engineering team;
? Updated Safety- as well as General Notice Boards on a regular basis.

Project- & Training Co-ordinator / Administrator

AIDSupport

February 2008 to June 2011

? Coordinated and monitored all training programs for corporates such as the City Lodge Hotel Group, e.tv and Cell C as well as schools and colleges;
? Maintained effective working relationships with senior staff of relevant schools and colleges through continuous liaison and communication;
? Dealt with enquiries and requests for information related to relevant programs;
? Compiled and formatted PowerPoint slides for presentations;
? Continuous research on relevant subject matters;
? Office management and administration: Preparation of reports and financial data, processed invoices, ensured timeous payment of accounts, commission calculations, preparation of cash flow forecasts, annual budgets, monitoring thereof and reconciliation of bank statements.

Personal Assistant / Project Co-ordinator / Administrator (Various temporary positions)

Sasol Limited

November 2001 to December 2007

Personal Assistant / Project Coordinator / Administrator (Various contract positions)
November 2001 to December 2007
Sasol Limited ? Rosebank, Gauteng
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Personal Assistant & Administrator
June 2006 ? December 2007
Sasol Supply Chain Optimisation ? Road Logistics
? Assisted Road Logistics Team with the processing of Agreements, Annexures and Addendums;
? Liaised with transporters/contractors on a daily basis regarding contracts, quotations and relevant information;
? Responsible for general administrative- and secretarial duties;
? Substituted manager for 6 week period whilst on medical leave.
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Personal Assistant to Managing Director & Business Support Manager
March 2004 ? May 2006
Sasol ChemCity
? Electronic diary management and co-ordination on Outlook, including time management with regards to the duration of meetings, travelling time required and handling/resolving conflictive meeting schedules and itineraries, as well as doing necessary follow-ups proactively;
? Coordinated local- & international travel and accommodation arrangements;
? Coordinated Network meetings which included planning (sourcing of venue, catering arrangements, travel etc.) and preparation of discussion documents;
? Office management: Ordering, distributing and processing purchase requisitions for stationery, consumables, equipment and furniture on EBP & SAP; processing invoices for payment as well as credit card- and travel expense claims for re-imbursements and reconciling relevant accounts;
? Preparation of reports and correspondence and document packs prior to meetings;
? Responsible for the smooth running of the department by reporting faults, requests and queries to the relevant help desk and following up until it is resolved;
? Effective screening, re-directing and relaying of all incoming telephone calls and messages;
? General secretarial and administrative functions which includes the preparation and formatting of PowerPoint slides for presentations, typing of general correspondence, binding, copying; e-mailing, printing and faxing of documents.
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Personal Assistant to BEE Manager November 2001 to August 2003 Sasol Oil
? General administrative- and secretarial duties: screening all incoming calls; coordinating electronic- and manual diaries; scheduling and taking minutes of meetings; typing general correspondence and legal agreements; coordinating local- and international travel arrangements; implementing new manual as well as electronic document management system;
? Compiled professional presentations - e.g. BEE (Black Economic Empowerment) presentations to the PPC (Parliamentary Portfolio Committee) for the Department of Minerals and Energy, Cape Town.

Business Development Officer

Zentrex Finance (Pty) Ltd

August 1996 to October 2001

? Implemented dealer network for asset finance purposes;
? Responsible for credit checks, including credit reports, obtaining bank codes and reports and the pre-screening of dealer applications and establishing whether the dealers? goods and services adhere and comply to the company?s procurement policy, standards and requirements as well as that of the corporate banks;
? Processed Credit Applications which entailed the assessment of applications, credit checks, trade reference checks, obtaining bank codes and full bank reports as well as obtaining financial statements and relevant supporting financial information;
? Compiled legal documentation, such as Rental Agreements for asset finance, to be submitted to various banks;
? Wrote motivations, submitted credit applications as well as supporting documentation to banks for credit decisions;
? Upon approval, processed documentation for signature by the client and submitted documentation to relevant banks;
? Liaised closely with the banks and provided daily updates to the dealer network;
? Processed cheque requisitions and electronic payments to relevant dealers;
? Compiled business plans, presentations and training material.

Market Research Administrator

SABC (CCV TV) - Auckland Park

April 1994 to July 1996

? Monitored Audience Ratings (AR's) for music-, sport- and international programs such as dramas, movies, soaps and sitcoms (situation comedies);
? Compiled professional presentations for Brand Managers and sales staff to present to advertising agencies;
? Travelled nationally to observe focus groups and compiled and submit reports on observations made;
? Co-ordinated presentations to the trade by liaising with relevant parties, securing venues, organising catering, sending out invitations and organising corporate gifts.

Parish Administrator & Executive Personal Assistant to Bishop of Kimberley & Kuruman

Church of the Province of Southern Africa (CPSA) - St Cyprian?s Cathedral, Kimberley

October 1992 to March 1994

? Coordinated the Bishop?s Diocesan-, Provincial-, National- and International portfolios;
? Arranged national- and international travel- and accommodation arrangements;
? Compiled itineraries for the Bishop as well as international visitors to the Diocese;
? Scheduled and coordinated meetings, functions and conferences;
? Responsible for all secretarial- and administrative duties;
? Served on committees such as EcuBread (Ecumenical Feeding Scheme) as well as being the appointed Treasurer, Diocesan Strategic Planning Committee and Diocesan Steering Committee.

Dealer Manager

Quick Communications Group

December 1986 to September 1992

? Responsible for putting a dealer network in place to distribute the available range of products;
? Close liaison with suppliers of office equipment regarding product costing and financing of equipment as well as ongoing support and training to existing and newly appointed dealers;
? Coordinated deliveries of equipment, stock control and processing of orders and invoices;
? Assisted with setting up the Paper Sales- as well as the Telecommunications division;
? Interviewed, appointed and trained new staff as well as provided ongoing training to existing staff.

Sales Co-ordinator / Public Relations Officer

Nashua (Pty) Ltd ? Pretoria

December 1976 to October 1986

? Introduced and implemented a new system for the sales department which resulted in increased productivity as well as turnover;
? Interviewed, appointed and trained new staff;
? Assisted sales team by providing training on existing and new equipment;
? Canvassed and scheduled appointments with existing- and prospective clients;
? Handled and resolved all customer queries and complaints;
? Organised functions, product launches, meetings and conferences.

Office Management

January 2014 to March 2014

Marketing Management Certificate

February 1995 to November 1995

(DMS) PR. (Public Relations)

February 1989 to November 1989

Career Goals

To find a position that could lead to a management level.

Industries of interest

Music Industry Energy Industry Entertainment Graphic Industry Information and Research Internet

Areas of interest

Administration, Finances, Acountancy, Banking Education / Training Internet / Web Design Energy, Minning and Fuel Industries Quality Graphic Design / Fashion Design / Industrial Design

Availability to travel and work outside the city

Yes

Interests and hobbies

Music; Nature; Cooking; Hiking; Reading