Co-Ordinator: Office Support and Secretarial Services

Cordys Africa (Pty) Ltd

January 2020 to Actually working here

Cordys africa, south africa ? current.
Co-ordinator: office support and secretarial services.
? answer, screen and transfer inbound phone calls.
? schedule and coordinate meetings and appointments.
? complete/typing of internal and external correspondence, minutes, letters, memorandums, and legal documents and distribute as directed.
? co-ordinate and organize meetings, including venue preparation and set-up and catering.
? assist with the compilation of records and the input of data.
? finalizing travel and accommodation arrangements, as and when required.
? managing the office cleaning team.
? assist with general administration projects.

Events Coordinator

Water Research Commission

May 1989 to June 2006

Water research commission (wrc), south africa? may 2006 to june 2017.
Events coordinator.

? managing all tasks necessary to manage various functions.
? negotiating vendor contracts.
? composing detailed proposals, including itineraries, descriptions, images, costings and presentations.
? coordinating the events calendar.
? developing key messages using appropriate communication channels to reach target audiences.
? conducting site inspections for proposed destinations.
? managing all operational aspects regarding the planning and execution of events.
? overseeing all flight arrangements according to clients' needs and budget requirements.
? booking and managing all flights, accommodation, transfers and visas, etc. For both local and international travels.
? meeting and greeting groups at airports or other venues.
? organising all entertainment and leisure activities for events.

Water research commission (wrc), south africa? may 1989 to december 2006.
Personal assistant.
? managing and monitoring calls and emails. .
? reserving meeting rooms, establishing requirements for meetings, distributing the agenda and/or other documents and organising catering if applicable.
? communicating changes regarding meetings to director or meeting attendees.
? typing, compiling and preparing correspondence and presentations.
? reconciling expense and travel claims and corporate cards.
? taking and distributing minutes to departments or other meeting participants.
? organising travel arrangements and preparing travel itineraries, flights, accommodation, visas and rental cars, etc.
? accurately capturing invoices.
? managing the director's electronic diary.
? maintaining reservations for all electronic equipment.
? coordinating master bookings to ensure up-to-date schedules.
? establishing and maintaining an up-to-date filing system. .
? organising business meetings, appointments, workshops and events.
? managing the switchboard.
? ordering office supplies and keeping inventory of stock. .
? facilitating financial planning.

BA Honours (Integrated Organisational Communication)

January 2017 to January 2017

BA in Communication

December 2009 to December 2012

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

Yes

Interests and hobbies

Stained glass.