Personal Assistant to the Executive Director, Sales & Communications

Tranter IT infrastructure services limited

February 2018 to December 2019

ADMINISTRATIVE DUTY TO THE ED
? Managing diaries and organising meetings and appointments, often controlling access to the Executive Director.
? Reminding the Executive Director of important tasks and deadlines.
? Liaising with staff, suppliers and clients.
? Miscellaneous tasks to support the Executive Director, which vary according to the sector and to the manager?s remit, e.g. conducting research
? Assist primarily the Executive Director with organizational, financial and personal administration on a daily basis.
? Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner.
? Lead short-term projects and initiatives as requested by the Executive Director
? Respect the need for confidentiality and sensitivity of information.
? Have a proven ability to exercise good judgment in recognising the scope of authority
? Assist other directors as delegated by the ED.
? Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Director.
? Chase responses to requests and emails to/from the Executive Director.
? Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, business-like professional appearance and a positive, cheerful attitude.
? Assist with special projects and reports as required as the Executive Director
? Ensures projects are updated.
? Organise all other meetings to be attended by the Executive Director, including staff lunches, coffees, and Skype calls
? Ensures that birthdays and other significant events are kept in front of the Executive Director
COMMUNICATIONS COORDINATION DUTY
? Acting as a first point of contact: dealing with correspondence and phone calls.
? Organising events and conferences.
? Ensuring organisation work such as, organizing the communication team and task.
? Monitor Communications calendar.
? Ensures there is a Weekly task list for communications department.
SALES DUTY
? Typing, compiling and preparing reports, presentations.
? Collating and filing expenses for sales and communications department.
? Ensures there is a Quarterly sales reports and Monthly sales report.
? Prepare materials, packets and presentations for Executive Director?s meetings, senior management team meetings, off-sites, and all-staff meetings.
? Organise the logistics of board meetings and other key internal meetings.
? Coordinate and distribute notes at management meetings as requested
? Type up notes of the Executive Director as requested,
? Organise and arrange venues for all other meetings requested by the Executive Director.
? Keep accurate records and files at all times and as appropriate.
? Update and maintain database of executive key contacts.
? Purchases and sends gifts for key relationships
? Cover home or personal life maintenance tasks, such as getting personal tasks done.

Hr/admin officer

Corporate Vigils Ltd

January 2017 to February 2018

My job is to Coordinate office activities to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for all staff where necessary.
Manage phone calls and correspondence via all platform.
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.

PGD

August 2013 to August 2014

HND

June 2010 to July 2012

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies