Personal Assistant

TN Molefe Consulting Engineers

July 2011 to Actually working here

Answering calls and handling queries on behalf of the CEO. Preparing correspondence on behalf of the CEO. Liaising with staff, clients, suppliers, etc. managing the CEO's electronic diary. Booking meetings for CEO. Organising travel and preparing complex travel itineraries. Writing minutes & taking dictation. Planning, organising and managing events. Managing CEO?s office pettycash. Attending events/meetings as the CEO's representative. Preparing presentations and documents for meetings. Managing and reviewing filing and office systems. Liaise with our Branding Specialist in updating the website. Typing documents. Preparing payments requisitions for suppliers? payments. Anticipate needed suppliers. Monitors and manages stationery orders. Ordering of office equipments. Supervise Frontdesk Officer & Office Assistants. Implementing the company?s document control processes. Updating of standard documents. Upkeep of the Head Office and Branch Offices. Welcome the CEO?s visitors & organise refreshments. Receive, monitor & track documents to ensure proper handling. Handle documents with regards to signatures, distribution & response. High level of integrity & able to maintain confidentiality at all times. Organise, upload & register information, details & documents as per protocol. Ensures personnel files are up to date & secure. Ensures effective transfer of files & records. ensures protection & security of files & records. Plan & implement office systems, layout & equipment procurement. define procedure for record retention. Orient newly employed staff. undertake other special assignments, ad-hoc functions & related duties as and when required.

Office Administrator

TN Molefe Consulting Engnineers

July 2009 to Actually working here

archive old files for easy future reference; maintains and updates database of all contacts; ensures that all office supplies are regularly updated and timeously ordered; manages building maintenance; maintains security control systems; liaise with our IT Specialist regarding IT related issues on all offices; monitors usage of company 3G?s; ordering of offices electronical equipment and office furniture; updating of the company?s asset register from time to time; liaise with website maintenance company to update company website; ensures that mail is regularly checked and collected, undertake from time to time duties as may be requested, within reasonable bounds, by management

Front Desk/Admin Officer

TN Molefe Consulting Services

February 2007 to Actually working here

: managing a busy reception, answering and transferring of incoming calls to the relevant staff members; recording messages and relay to the relevant person; managing the general filing of documentation on behalf of management and technical staff and archive old files for easy future reference; keep record of, collate and filing of invoices from suppliers , etc for payment; welcome visitors and offer them refreshments

Management Assistant

February 2012 to June 2012

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies