Jabulile Lydia Zwane

HR Officer

Mamba Cement

November 2018 to Actually working here

Duties and responsibilities:
? Liaising with management/Stakeholders to ensure the correct recruitment process is followed
? Partner with managers and agencies to source, attract and recruit top talent
? Handling and managing multiple positions
? Liaising with management and candidates to set up interviews and assessment
? Compile interview packs for scheduled interviews.
? Ensure that the candidate receive sufficient feedback regarding applications
? Amending of job specifications
? Conduct panel interviews with relevant mangers.
? Conducting references and verification checks and providing regret letters or emails to regretted candidates
? Filing and Scanning documents
? Prepare the new-joiner starter packs for all new joiners.
? Compile starter packs for new employees Logistics
? Compile Limited Duration Contracts & Letters of Appointment for new employees.
? Facilitate all medical requirements for staff as well as inductions for the different plants.
? Confirmation of employment
? Outlook calendar maintenance
? Liaising with finance department (Submitting invoices for payment)
? Process purchase requisitions
? Maintain job specification files and employee files
? Check and respond to emails daily
? Handling of candidate?s paperwork (Employment started park, ID copies, medical information)
? Placing internal/external advertisements for vacant positions
? Liaise with recruitment agencies for vacant posts.
? Typing of disciplinary hearing minutes
? Familiarize new employees with company policies and advise on employment matters, ensuring effective onboarding
? Liaising with training service providers.
? Update employee files and continuously keep track of employees' detail changes including the purging of terminated employees' files.
? Support the HR department with effective logistical management and preparations for meetings and HR related events.
? Assist and prepare HR correspondence, forms, contracts, and reports for the department.
? Perform record keeping and coordinating functions (e.g. scheduling, photocopying, faxing, collating, data entry, verifying, etc.) for purposes of supporting the department.
? Ensure that HR staff diaries are kept up to date.
? Arrange all travel bookings for the HR team timeously and efficiently.
? Process HR payments timeously and ensure that there are no outstanding invoices.
? Request quotation and invoices
? Receive and log queries and escalate to relevant HR Manager daily.
? Travel claims
? Provide Support in running Abet Programme
? Assists with all payment related queries
? Arrange for all the travel arrangements and accommodation with relevant service providers
? Coordination of boardrooms for meetings
? Ordering stationery and project related materials.
? Developing job specs
? Review and update policies and procedures
? Assist HR Manager to prepare for CCMA
? Liaising with CCMA by collecting information as required
? Prepare for Audit
? Advising employees on HR policies and procedure
? Facilitate yearly medical aid changes with financial broker
? Assists with travel arrangements arrangement with external providers
? Ensure all HR audit requirements are adhered to and provide auditors with necessary documentation when requested
? Planning and coordinating staff events; canteen and overall plant communication process
HR Administration & Payroll:
New employees: (Onboarding Process)
? Create an employee file with the following info:
? Personal details form.
? Copy of CV and identity document or work permit when applicable, tax number and banking details.
? Copies of all qualifications and training certificates.
? EEA 1 Forms.
? Old Mutual Beneficiary Forms.
? Medical Aid Application form.
? Copy of the medical and induction certificates.
? Make copies of all documents for your files and send originals to head office.
? IR documents
? Submit and maintain records of Employees payroll and handle all queries
? Ensure that payroll processes are accurately followed and that deadlines are adhered to (leave forms, status change and timesheets)
Leave Administration:
? Ensure that all employees complete a leave form when going on leave.
? Make sure that the leave form is fully completed and signed off before sending it through to payroll.
? Approving leaves for the department
Medical Aid Schemes & Retirement Funds:
? Liaise and administrate processes between the company and service providers
? Handle and resolve all queries
? Organization first point of contact
Legislation:
? Comply with the Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
? Provide information and advice regarding legislation that may impact employment issues
Exit process:
? Administer the employee exit processes
? Liaise with Service Providers
Employee Wellness and communication:
? Communicate monthly a wellness concept to Mamba staff
? Manage communications projects
? Act as custodian of communication drive in terms of any organizational change
? Maintain and update all notice boards
Training and Development:
? Coordinate Training all training activities
? Liaise with relevant stakeholders regarding departmental training
? Update management with all training attendance and registration
? Maintaining employee files with training documentation
? Manage training venues and organize training
? Liaise with service providers for training certification
? Receive and capture training requests.
? Source the relevant, accredited training providers, determine the costs and dates.
? Complete training bookings with the allocated training services providers.
? Organise all training events' logistics.
? For internal training - secure a meeting venue; arrange refreshments and stationery when necessary.
? Collate all training registers and file for the purpose of reporting.
? Capture completed training, the costs of the training and the list of all training attendees.
? Support other HR Related projects as required
? Learnership administration
? Compile and coordinate a training schedule and advise management accordingly
? Maintain training records (attendance registers, invoices, and schedules)
? Process employee requests for outside training while complying with policies and procedures
? Ensure all training certificates are received and distribute to relevant departments
? Supervise and monitor progress made via training programmes / courses
? Submit monthly reports on training activities and results
Promotion and Performance Management:
? Conduct periodic performance management for all staff to enhance staff capacity
? Probationary reviews
? Provide support to both HOD?s and staff on promotion to adequately manage the probation process
? Support HOD?s and staff on performance related queries
Employee Relations:
? HR policies. (Developing and review a company's policies and procedures in relation to staff.)
? Employee Relations (ER) - Aattend disciplinary & grievance cases.
? Draw up notice of disciplinary hearing
? Issue out warnings.
? Coordinate and manage employee disciplinary process and grievances handling, counselling
? Acts as a liaison between the company and union representatives and actively engage in building sound union relations.
? Actively engage with Labour Lawyer. - Identify and report IR related risks to management.
Trade Unions:
? Interacting with NUM and AMCU on daily basis
? Scheduling meetings
? First point of contract
? Liaising with Trade Union Regional personnel
HR Reports and Submissions:
? Capture and maintain all information applicable to the WSP, ATR, and EE reports.
? Submission of Workplace Skills Plan (WSP) and Annual Training Report (ATR) to the relevant SETA
? Employee administration Process engagements and terminations of employees
Transport Management
? Responsible for taxi transporting employees. Handle and addresses customer complaints. Ensure that the service provider conform to company safety rules and procedures, conduct monthly inspections on the buses. Ensure that the service provider operates within the service level agreement. attend monthly transport meetings
Social Performance
? Representing the company in developing local networks to understand community and stakeholder interests by attending forums and meetings to support operational needs of projects
? Assisting in the investigation of community complaints and grievances and/ or disputes; and subsequently monitoring feedback on potential opportunities to improve these processes
? Communicate, engage, and work with communities and stakeholders
? Researching and identifying solutions to Community and Social Performance issues
HRD/ Learnership programs
Responsible for 28 Learners
? Coordinating Learnership programs
? Ensuring that learnership agreements are compliant with SETA requirements
? Prepare all documentation accordingly
? Ensuring that learners are loaded on payroll system as well the relevant SETA database
? Ensuring that learnership start-up requirements are adhered to in terms of checklist
? Confirm facilitators in accordance with project plan
? Confirm venues and/or refreshments in accordance with project plan
? Ensure that the material is ordered in accordance with the project plan and delivered to the appropriate venue
? Budget Control (Learnership program, Recruitment, Training, and other related HR costs)

Talent Acquisition Specialist

CCBSA

May 2017 to December 2017

Talent Sourcing and Selection
? Implement the Talent Acquisition and Assessment components of the Talent Management processes, to enhance business performance.
? Partners with the TA Lead to develop innovative, creative, and proactive recruitment / sourcing opportunities for regional implementation, to develop high quality active and passive candidate pipelines.
? Effectively builds and engages with talent communities directly through various sourcing channels i.e. online, media, etc.
? Proactively identifies and sources appropriate internal/external talent for current and future roles within the organization.
? Partners with tertiary institutions for career fairs and graduate recruitment programs.
? Partners with TA Lead in talent mapping for regional requirements
? Successfully conducts recruitment process on approved e-recruitment platform
? Ensures that key vacancies are filled within agreed timeframe.
? Ensures adherence to the Recruitment Policy
? Supports Third Party sourcing i.e. Owner Drivers and LDP?s
? Provides efficient administration support related to Talent Sourcing
? Follow up with BPs to obtain Role Activation/Headcount documentation
? Conduct screening of CVs on for senior/ junior roles and providing a short list to the Line Manager
? Schedules interviews from candidate short lists
? Co-ordinates psychometric assessments (Liaises with the Service Provider)
? Arranges flights, accommodation and other logistical requirements related to candidate selection and on-boarding
? Conducts the pre-employment verification process by running background checks (ITC, criminal and qualification checks) and acting as liaison between candidates and recruiters.
? Ensures that the recruitment and selection process is followed adequately in accordance to the Business recruitment policies and procedures
? Conduct screening of graduate applications
? Compile graduate interview packs
? Co-ordinate graduate/experienced hire recruitment logistics
? Prepare graduate/experienced hire offers
? Manage the employee referral process by fielding employee referral submissions, tracking all referrals and submitting qualified referrals for payment successfully.
Talent Assessments
? In partnership with approved psychology network, ensures availability of assessment information
? Make use of assessment information to enhance the quality of the selection process.
? Ensure adherence to the Assessment Policy
? Administers approved in house competency-based assessments where training has been provided
Talent Acquisition & Assessment Capability building
? Provide talent acquisition process coaching to HR and Line Managers to improve recruitment capability.
? Partner with approved Psychology network to provide training for HR and Line Managers to improve assessment capability
Vendor Management
? Develop networks and maintains successful relationships with external recruitment agencies and psychology network.
? Ensure adherence to procurement policy for payment of vendors
Data integrity
? Ensure talent acquisition and assessment data integrity for successful functional excellence reviews and reporting requirements
Employee Value Proposition
? Successfully position the employer value proposition both internally and externally to attract and retain the right talent.
Excellent Customer Service
? Conduct regular follow-up with recruiting managers to determine the effectiveness of recruiting plans and implementation.
Employee Onboarding & Integration
? In partnership with Line Managers and HR Business Partners, ensures new employees are on-boarded and integrated to enable early impact and sustainable performance.
Payroll Submissions
? Ensure all documents are received and forms completed for Pension/Provident funds and medical aid
? Notify Payroll and Head Office Admin of new appointments, transfers, promotions and terminations
? Administer all claims (disability, death, funeral) Obtain necessary documentation and submit
? Handle and resolve all queries with regard to benefits administration
? Ensure all relevant documents are on files as per the prescribed HR checklist
? Obtain and submit all input information to HR Officer and Payroll
? Check payroll information before the cut-off date
Process of Employee Exit
? Ensure exit documents accurately completed (Pension withdrawal, and Medical Aid)
? Exit interview conducted
? Separation with payroll
? Signed off exit documents
? Ensure smooth exit.
Reason/s for seeking alternative employment Fixed Term Employment
Employer Contract Management Solutions (CMS)
Industry Recruitment and Labour Hire
Position held Technical /Industrial Recruitment Consultant
Period 06 January 2014 ? 30 May 2017
Engineering, Trade and Technical/ Industrial Short-term Placement
Duties and responsibilities:
? Hands on Recruitment Consultant (Full recruitment cycle)
? Ensure that vacancies are filled within the required time frame
? Receiving job request from clients
? Opening of job specification file
? Posting adverts on various job portals
? Maintaining the online recruitment portal
? Searching for suitable qualified caliber
? Liaising with management and team leaders to ensure the correct recruitment process is followed
? Bulk Recruitment, Internal recruitment, External recruitment
? Partner with managers and suppliers to source, attract and recruit top talent
? Handling and managing multiple positions at one time.
? Negotiate with clients in terms of the content of the Service Level Agreement and annual review of the Preferred Supplier List
? Negotiate with clients in terms of the salary and benefits for the candidates
? Liaising with Management and team leaders to ensure the correct recruitment process is adhered to
? Headhunt and Source the right caliber for the client
? Negotiate Recruitment fee with the client
? Negotiate PSL with the clients
? Liaising with Management and Candidates to set up interviews and assessment
? Facilitate skills test in the recruitment process
? Ensure that the candidate receive sufficient feedback regarding applications
? Amending of job specifications where necessary
? Conducting Face to face and telephonic interviews
? Conducting references and verification checks and providing regret letters or emails to regretted candidates
? Provide direction for the candidates when they to clients or to consultant office
? Filing and Scanning documents
? Setting of interviews between the Candidate and the clients
? Assists applicant in filling the application forms
? Client Visit/ meeting every month end
? Liaising with metal industries
Medicals
? Booking of candidates for medical checks
? Ensure that the candidates arrived for their medicals
? Get medical results from the medical doctor
? Update candidates regarding their medical reports
? Acquire medical check results
? Filling medical results
Contracts
? Drafting letter of appointments
? Drafting, amendments of Contract details:
? Long term contracts
? Short term contracts
? Permanent contracts
? Ensure that all candidates have valid contracts on file
? Handling on-boarding of new employees
? Filing all contract on the candidates file
? Performing necessary amendments on contracts
? Help candidates to sign contracts
? Advice candidate regarding the clause of the contract e.g. they may not discuss their salary with other employees
? Maintain personnel files by ensuring all the documents are complete and are in the file according to the requirements
? Follow up on limited duration contracts and ensure that expired contracts are renewed timeously
? Taking all the contracts to the candidates
? Ensure that all the contracts are signed correctly
? Ensure that all the candidate understand the terms of the contract prior signing
Termination of contracts
? Typing of terminations letters
? Draw up certificate of service
? Advising employees regarding the termination of contract
? Handing over all termination letters to the relevant parties
? Conducting exit interviews with a candidate that has their contract terminated
? Amending termination of contract letter where necessary
? Filling all termination letters after the candidate has signed
Time Sheet Management
? Printing time sheets on a weekly basis
? Sorting and distributing time sheets per department
? Following up with Supervisors and Managers regarding time sheets outstanding
PPE
? Ordering of PPE from supplier
? Follow up with supplier regarding PPE to be delivered
? Ensure that all PPE is received on time
? Acquire PPE sizes from employees
? Ensure that all the employees receive PPE with correct sizes and distribute all PPE accordingly
Site Management
? Liaising with client and professional staff
? Ensure that all time sheets are received and collected every week
? Ensure that all employees are on site daily
? Conducting daily site visits
? Ensure that all the on-boarding candidates are early for induction on site
? Ensure that all necessary documents are ready for all on-boarding candidates
? Collect banking details from the on-boarding personnel
? Ensure that all hours of work are complete on time sheet
? Request time sheets from Managers or Supervisors
? Ensure that all employees? salaries are paid on time
? Distribution of pay slips
Candidates information Administration
? Ensure that all new employees banking details are taken
? Ensure that the banking details are correct
? Ensure that the personal candidate info is appropriately filled
? Booking of accommodation for candidates
? Maintain personal files and filing room
? Updating employee personnel file
? Confirmation of employment telephonically
? Writing of confirmation letters to the directed parties
Office Administration
? Placing Ads on the internet and updating the sites on daily basis
? Handling advert responses
? Outlook calendar maintenance
? Copy and Scan
? Filing
? Handling all incoming emails
? Submitting invoices for payment and make follow up regarding payment
? Filing-electronically and on hard copy
? Diarizing electronically using outlook
? Updating CV?s on database (Records on hard copy and electronically)
? Weekly meeting with Senior Management
? Manage Client database
? Manage Candidate database
? Creating job specification cover
? Open and maintain job specification files and client files
? Check and respond to emails daily
? Drafting of job spec
? Handling of candidate?s paperwork (Employment started park, ID copies, medical information)
? Relevant recruitment checks such as ITC, Experian, ID, Verification, Qualifications and reference checks
? Ensure that filing is done and updated on weekly basis
? Ensure that all files are easily accessible

Recruitment Consultant

Contract Management Solutions

January 2014 to May 2017

Engineering, Trade and Technical/ Industrial Short-term Placement
Duties and responsibilities:
? Hands on Recruitment Consultant (Full recruitment cycle)
? Ensure that vacancies are filled within the required time frame
? Receiving job request from clients
? Opening of job specification file
? Posting adverts on various job portals
? Maintaining the online recruitment portal
? Searching for suitable qualified caliber
? Liaising with management and team leaders to ensure the correct recruitment process is followed
? Bulk Recruitment, Internal recruitment, External recruitment
? Partner with managers and suppliers to source, attract and recruit top talent
? Handling and managing multiple positions at one time.
? Negotiate with clients in terms of the content of the Service Level Agreement and annual review of the Preferred Supplier List
? Negotiate with clients in terms of the salary and benefits for the candidates
? Liaising with Management and team leaders to ensure the correct recruitment process is adhered to
? Headhunt and Source the right caliber for the client
? Negotiate Recruitment fee with the client
? Negotiate PSL with the clients
? Liaising with Management and Candidates to set up interviews and assessment
? Facilitate skills test in the recruitment process
? Ensure that the candidate receive sufficient feedback regarding applications
? Amending of job specifications where necessary
? Conducting Face to face and telephonic interviews
? Conducting references and verification checks and providing regret letters or emails to regretted candidates
? Provide direction for the candidates when they to clients or to consultant office
? Filing and Scanning documents
? Setting of interviews between the Candidate and the clients
? Assists applicant in filling the application forms
? Client Visit/ meeting every month end
? Liaising with metal industries
Medicals
? Booking of candidates for medical checks
? Ensure that the candidates arrived for their medicals
? Get medical results from the medical doctor
? Update candidates regarding their medical reports
? Acquire medical check results
? Filling medical results
Contracts
? Drafting letter of appointments
? Drafting, amendments of Contract details:
? Long term contracts
? Short term contracts
? Permanent contracts
? Ensure that all candidates have valid contracts on file
? Handling on-boarding of new employees
? Filing all contract on the candidates file
? Performing necessary amendments on contracts
? Help candidates to sign contracts
? Advice candidate regarding the clause of the contract e.g. they may not discuss their salary with other employees
? Maintain personnel files by ensuring all the documents are complete and are in the file according to the requirements
? Follow up on limited duration contracts and ensure that expired contracts are renewed timeously
? Taking all the contracts to the candidates
? Ensure that all the contracts are signed correctly
? Ensure that all the candidate understand the terms of the contract prior signing
Termination of contracts
? Typing of terminations letters
? Draw up certificate of service
? Advising employees regarding the termination of contract
? Handing over all termination letters to the relevant parties
? Conducting exit interviews with a candidate that has their contract terminated
? Amending termination of contract letter where necessary
? Filling all termination letters after the candidate has signed
Time Sheet Management
? Printing time sheets on a weekly basis
? Sorting and distributing time sheets per department
? Following up with Supervisors and Managers regarding time sheets outstanding
PPE
? Ordering of PPE from supplier
? Follow up with supplier regarding PPE to be delivered
? Ensure that all PPE is received on time
? Acquire PPE sizes from employees
? Ensure that all the employees receive PPE with correct sizes and distribute all PPE accordingly
Site Management
? Liaising with client and professional staff
? Ensure that all time sheets are received and collected every week
? Ensure that all employees are on site daily
? Conducting daily site visits
? Ensure that all the on-boarding candidates are early for induction on site
? Ensure that all necessary documents are ready for all on-boarding candidates
? Collect banking details from the on-boarding personnel
? Ensure that all hours of work are complete on time sheet
? Request time sheets from Managers or Supervisors
? Ensure that all employees? salaries are paid on time
? Distribution of pay slips
Candidates information Administration
? Ensure that all new employees banking details are taken
? Ensure that the banking details are correct
? Ensure that the personal candidate info is appropriately filled
? Booking of accommodation for candidates
? Maintain personal files and filing room
? Updating employee personnel file
? Confirmation of employment telephonically
? Writing of confirmation letters to the directed parties
Office Administration
? Placing Ads on the internet and updating the sites on daily basis
? Handling advert responses
? Outlook calendar maintenance
? Copy and Scan
? Filing
? Handling all incoming emails
? Submitting invoices for payment and make follow up regarding payment
? Filing-electronically and on hard copy
? Diarizing electronically using outlook
? Updating CV?s on database (Records on hard copy and electronically)
? Weekly meeting with Senior Management
? Manage Client database
? Manage Candidate database
? Creating job specification cover
? Open and maintain job specification files and client files
? Check and respond to emails daily
? Drafting of job spec
? Handling of candidate?s paperwork (Employment started park, ID copies, medical information)
? Relevant recruitment checks such as ITC, Experian, ID, Verification, Qualifications and reference checks
? Ensure that filing is done and updated on weekly basis
? Ensure that all files are easily accessible

Diploma in Human Resource Management and Training

January 2010 to January 2010

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

Yes

Interests and hobbies