Associate Project Controls Specialist cum Assistant to DM

Fluor daniel india pvt. Ltd.

February 2013 to December 2017

Role:
? Handling correspondence and drafting the letters; generating monthly MIS reports, weekly reports, fortnightly reports
for staffing plan, calculating the progress, analyzing performance and identifying areas for corrective action
? Participating in the planning & budgeting of administration expenses and working towards minimizing operational expenses
? Coordinating with 8+ functional disciplines to highlight concerns and mitigation plans through all the phases & for the collection of required data for preparation of reports.
? Publishing weekly & YTD chargeability report & evaluating Staffing Target Report to the higher management
? Responsible for preparing & circulating monthly/weekly meeting agenda & facilitating required documents to management, handling employee documentations and administrative support
? Managing calendars, scheduling meetings and Involved in Event Management
? Working on manpower analysis - plan vs forecast vs actuals by the means of s-curves and histograms to allow early review and corrective actions
? Preparing Work Breakdown Structure and basis of progress measurement for the project
? Planning analysis of 12+ projects for weekly review meetings
? Gathering labor reports from SAP production & SAP BW
? Conceptualizing & developing consolidated PMAR & MPR report through S-Curves and progress
? Developing & tracking manpower mobilization & demobilization plan for a project control team of 100
? Reviewing the data of 50+ oil & gas projects to publish Project Performance Scorecard(Dashboard) for senior management review to improve project performance and predictability by collating revenue, man-hours, schedule, key quantities, PGM/HR, risk, contingency, planned and actual engineering & construction progress/productivity
? Analyzing projects below Baseline Schedule & below baseline budget on the basis of number of projects in E&C dashboard
? Analyzing the progress reports and schedules of oil & gas projects to enable knowledge retention and developing key metrics accessible across 20+ global offices through an enterprise platform

Document Controller / Facilities Operation Assistant

CH2M Hill (India) Pvt. Ltd.

December 2008 to December 2012

Role:
As Document Controller
? Processed engineering & vendor documents (incoming & outgoing), loaded and uploaded the documents from server/shared drives and FTP site
? Supervised procurement documents and participated in scanning, plotting, copying and creating reports
? Coordinated with vendors and other departments to resolve discrepancies and compiled changes to documents & ensured accuracy in all documents
? Prepared status & overdue reports of all engineering / vendor documents as part of weekly report
? Organized & distributed Engineering Squad Checks
? Structured final documentation, procedures & format and maintained documents in soft and hard copy
? Administered EDMS and quality check of the documents received from contractors & vendors
? Created & maintained MDR, DCR, DCI, VDR and Project Roaster Log
? Contributed in the maintenance and continual improvement of Document Control Management System as per ISO Standard
? Ensured correct stamping of all documents or drawings in accordance with the prevailing document control procedures
? Operated under work share environment in Abu Dhabi Office and other locations simultaneously
? Collaborated for work between Atlanta, Doha, US, Poland and Delhi offices
? Controlled & monitored ECCRs Comment Sheets for disciplines
? Executed Recourse Planning Tool for preparing monthly report, staff forecasting reports, and so on
As Facilities Operation Assistant
? Reported to the Director- Operations, managed all administrative activities including facilities management & ensured achievement of predefined objectives
? Spearheaded facilities covering housekeeping, general maintenance, stationery, maintenance of critical equipment, physical security, vendor / AMC management & new employee joining formalities
? Managed in-house software used as EdotWin for access control, telesoft for call tracking, avaya soft console, fire panel, audio system and CCTV & HVAC
? Developed Emergency Preparedness Plan, regularly updated Warden Call Out List, Medical Emergency List, conducted fire safety mock drill & pest control on regular interval
? Rendered services as a Lead Safety Warden & as a focal point for coordination with DLF for issues related to transport & building facility
? Supported cab & flight tickets booking in absence of the concerned person
? Facilitated the users for any upgradations or change of services required
? Provided secretarial support involving handling of top & confidential correspondence/ document flow, screened telephone calls and directed various queries to relevant departments
? Fixed appointments & meetings and kept meetings calendar up-to-date, prepared a synopsis of reports and presentations received from officers as well as prepared minutes of meetings; drafted and finalized meeting agendas, circulated minutes of meetings, resolutions, and so on
? Monitored & ensured timely management of all travel logistics including ticketing for employees and contractors, negotiated on all bookings - airfare, hotel, office appliances and equipment
? Engaged in different activities related to petty cash, facility related to procurement, process invoices, tracking and reconciling expenses, managing assets; coordinating annual budgeting process, evaluating the scrap purchasing vendors and obtaining approval from management before every transaction
? Supervised administration of the department and maintained coordination between various internal departments for smooth functioning
? Liaised with the team members for creating and sending the MIS report to head office on monthly basis

Academic Counselor

Mother?s Pride

July 2008 to December 2008

Highlight
? Acknowledged as Best Performer of the month in Mothers Pride

Subject Matter Expert

Cleave Global e-Services Limited

May 2002 to July 2004

Highlights
? Secured two promotions in a short span of two years with Cleave Global e-Services Ltd.
? Adjudged Best Performer for the month of May?04 in Cleave Global e-Services Ltd.

Chief Academic Counsellor

VAG Investments (a licensee of ET&T Corporation Ltd.)

February 2001 to April 2002

Secretary to the Director

Leasing Ltd. (DSA of Citi Bank ? Car Loans)

January 2000 to December 2000

B.com

March 1998 to April 2001

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies