Executive (Human Resource Department)

City University Malaysia

May 2019 to September 2020

? Recruitment
? Screening all the CV before submit to Head of department to review the candidate?s CV.
? Arrange Interview with panel and email candidate the details of interview.
? Make sure all the candidate fill up the application form before the interview start.
? Inform candidate on the Interview status after the selection done.
? EMPLOYEE MANAGEMENT
? Ensure timely issuance of letters pertaining to all the appointment according to company?s policies procedure and statutory requirements.
? Issue Contract Letters pertaining to part time lecturers including contract renewal letters.
? Prepare External Examiner Letter, Industry Advisor Letter, Advisor Letter & others.
? Prepare Overall Summary of the year for Part Time Lecturer, External Examiner, Industry Advisor, and Advisor.
? Create employee folders/files, ensure documentation is complete and maintain to ensure personnel files are up-to-date before send to payroll.
? ON-BOARDING PROCESS FOR NEW STAFF
? Prepare workstation before the joining date.
? Printing staff ID tag and inform IT Department to activate door access.
? Create staff number and key-in staff details inside CMS (HR system).
? Create email address and inform IT to activate the email address.
? Create thumbprint and backup fingerprint.
? Brief staff on the email activation and CMS system activation.
? Campus tour to introduce new staff to all staff.
? To make sure all new joiner fill up personal particular form and submit all the documents.
? Prepare Medical Checkup letter.
? Prepare Bank Account Opening letter for those needed.
? WORKING PERMIT (MDEC & ESD ONLINE)
? Prepare Employment Agreement for Expatriate.
? Follow up with the Expatriate to submit complete supporting document for work permit processing (For KPT & Work Permit Process).
? KPT Documentation (only for Academic Expatiate)
? Collect all the completed documents from candidate.
? Prepare KPT documentation to obtain approval from Ministry of Higher Education (KPT) and then proceed with Employment pass submission.
? ESD Online
? Follow up with the Immigration on company registration under ESD online.
? Submit supporting documents inside ESD system for Company Registration.
? Successfully obtained Company registration for ESD online August 2019.
? Submit New application / Renewal application inside ESD Online.
? Scan the entire supporting document to be attached inside the system.
? Prepare Payment Voucher and submit to Finance to request payment for work permit processing.
? Liaise with Expatriate on the approval of calling visa or employment pass.
? Submit passport for endorsement to Immigration Department.
? MDEC
? Submit New application / Renewal application inside MDEC system.
? Scan the entire supporting document to be attached inside the system.
? Prepare Payment Voucher and submit to Finance to request payment for work permit processing.
? Liaise with Expatriate on the approval of calling visa or employment pass.
? Submit passport for endorsement to MDEC Cyberjaya.
? Liaise with MDEC officer on status of application.
? Insurance & Panel Clinic
? Prepare monthly report, summary and payment for 3 panel clinics.
? Update Addition and Deletion of staff with panel clinics and Insurance each month.
? Prepare report for medical claim from staff each month.
? Liaise with Insurance and Panel Clinics.
? Staff Movement / Transfer
? Prepare Transfer letter.
? Prepare staff summary.
? Change transfer details in the CMS system accordingly.
? Staff Appraisal
? Monitor staff appraisal for staff under probation.
? Follow up with Head of Department for the 1st, 2nd & 3rd appraisal and HOD recommendation.
? Prepare staff appraisal summary & confirmation letter or extension of probationary period or end of probation.
? Change confirmation details in the CMS system accordingly.
? Staff Separation (Resignation/End Contract)
? Prepare resigned staff summary and submit to management for the approval.
? Prepare Acceptance of Resignation letter.
? Update staff status in CMS system.
? Parking Management
? To brief staff on the parking procedure and payment method when they request for parking lot.
? After made first payment, update details (staff & Vehicle details) in the Master List and informed staff the parking lot number.
? Inform IT department to activate the parking access.
? Prepare monthly Add & Deletion report to submit to Payroll for salary deduction & to stop deduction accordingly.
? Manage CMS System
? Create system for new staff.
? Update staff details changes in the system.
? Add or change HOD for leave approval.
? Update leaves details for staff.
? Print out cleaner and security guard monthly attendance for Admin department to prepare payment.
? Liaise with IT department when there is a problem in the system.
? Attendance System
? Check staff attendance.
? Provide cleaner & guard monthly attendance to Admin department.
? To liaise with IT department when there is a problem with attendance system.
? Guide and solve staff problem in attendance system.
? Others
? Prepare HR Minutes Meeting.
? Request stationary and toner from Admin for Department use.
? Any other duties as assigned from time to time.

Admin Assistant (Finance Department)

Intertek Certification International Sdn Bhd

September 2017 to May 2019

? Handle intercompany AR billing, IC confirmation and liaise with related parties for all the billing and payment transactions.
? Handle billing, issue official receipt and other accounting recording and controls for Intertek Certification International Sdn Bhd and Intertek Training Malaysia Sdn Bhd.
? Conduct proper recording of all accounting controls and transactions and maintain systematic filing (Sun System).
? In charge the collection for accounts receivables, issue reminder, statement of account and other tasks related for collection.
? Liaise with clients related to outstanding issues.
? Monitoring AR aging list, arrange collection for the overdue invoices and cheque deposit after collected.
? Handling income calls, fax and liaise with external clients for all the matters related for billing, accounting and collection.
? Compile, prepare and issue voucher for sub-contractors and staff claims for payment.
? Liaise with all auditors related to their T&E claims.
? Assist to prepare, update and complete monthly accrual income, cost accruals and other accruals for monthly accounts closing.
? Assist Accounts Executive for updating and sorting of analysis of revenue and other ad-hoc tasks assigned by superior and manager.

Assistant Operation Manager

True Fitness World Sdn Bhd

January 2017 to June 2017

? Overall in-charge person for True Fitness (Gym) at Sunway Giza Mall, Kota Damansara.
? Raise Customer Service Request Form (CSRF) to Terminate Membership, Suspension membership and Transfer membership.
? Closing and prepare daily reports ? Daily Statistics Report, Daily Collection Report, Guest Registry and other reports.
? Bank-in Daily Collection Money.
? Prepare Club Status Report.
? Prepare Incident Report.
? Prepare Yogis Attendance Report and GX Class Attendance Summary.
? Monitor Customer Service Officer Attendance and counseling them.
? Monitor and guide 7 Customer Service Officer (Front Desk) for better service.
? Find quotation for laundry, fire extinguisher service, hot water heater, gym machine maintenance and other electricity things.
? Oversee the club maintenance and cleanliness.
? Handle member to settle the problem arise time to time.
? Well maintain the club.

Executive (Human Capital Management)

Asia Metropolitan University, Cheras

June 2014 to December 2016

? Training & Development
? Arrange training program for staff (In-house training and Public Training).
? Liaise with training providers for in-house and public training.
? Assist staff in fill up training application form and submit to Executive director for approval.
? Call training provider and submit the training application form.
? Prepare memo for training payment to request cheque with Finance Department.
? Deposit the cheque to training provider and email the proof for payment.
? Prepare training room and order food for in-house training.
? Compile training evaluation form and post evaluation form.
? Collect a copy of training certificate from staff to update the personal files.
? Recruitment
? Search suitable CV from Jobstreet, walk-n candidate CV and from other source.
? Arrange the interview (Face to face interview, Skype Interview or Phone Interview) after discuss with HOD.
? Call the candidate for interview.
? Prepare appointment letter / Contract of Appointment after discuss with HOD.
? On-boarding
? Assist new staff to fill up report duty forms.
? Take photo at IT Department for ID card.
? Create thumb print for TAM Attendance.
? Fetch Expatriate staff from Airport and guide them with all the procedure.
? Conduct Orientation program for new join employees.
? Expatriate Management (Employment Pass / Work Permit)
? Liaise with Expatriate staff for the document needed for Employment Pass process.
? Prepare document for Ministry of Higher Education - KPT submission (new and renewal application) for expatriate academic staff.
? Process Employment Pass for Expatriate staff, Dependent Pass, Special Pass, Shorten Pass, Transfer Endorsement and all work related to expatriate (Immigration).
? Submit application through ESD online application (Immigration portal) for employment pass application and dependent pass application (new and renewal).
? Submit passport at Immigration Putrajaya for employment pass and dependent pass endorsement.
? Prepare cover letter and document for transfer endorsement from old passport to new passport, Special Pass submission and shorten pass.
? Assist expatriate staff regarding passport validity, employment pass, shorten pass, transfer endorsement, dependent pass procedure and KPT procedure.
? Update master list of expatriate work permit details.
? Communicate with Ministry of Higher Education, Immigration Department & Talent Corp (ESD online) for the smooth process of Employment Pass and Teaching Permit and to obtain latest update on procedure.
? Teaching Permit (Academic Staff)
? Monitoring Teaching Permit validity date and follow up with staff for documents.
? Submit Teaching Permit application (New application & for all the academic staff (including branches).
? Prepare bank draft and submit document to Ministry of Higher Education.
? Make a scan copy and photocopy for filing purpose after receiving original teaching permit from Ministry of Higher Education.
? Pass the original Teaching Permit to respective staff.
? Update Teaching Permit master list.
? Leave Management (e-HCM portal)
? Verify Medical Certificate & approve leave for staff in the portal and prepare monthly leave report.
? Monitor annual leave applications and HOD approval.
? Assist staff on leave cancellation in the system (including branches).
? Monitor replacement leave application and approval.
? Managing HCM Portal
? Create e-HCM portal for new staff, update staff details and update leave according to entitlement and job grade in the system (including branches).
? Use backend system to change staff details and HOD approval for each staff in the e-HCM portal.
? New System for HCM Portal
? Managing new HCM portal ?TalentOz? for leave management and monitoring attendance (including branches).
? Liaise with new HCM Portal Vendor ?TalentOz? on Leave Management system.
? Solve all the problems arise in the new system as company expectation with the vendor.
? Assist staff enquiry pertaining to new HCM portal ?TalentOz? and Leave Management.
? Resignation / End of Contract
? Received resignation letter from staff and forward it to Executive Director for approval.
? Prepare Acceptance of Resignation Letter and End of Contract Letter for staff (including branches).
? Update the master list for resignation.
? Prepare Self-Termination Letter for staff with absenteeism problem. Calculate in-lieu payment (including branches).
? Calculate In-Lieu payment for short notice.
? Calculate balance annual leave.
? Conduct Exit survey with staff.
? Preparing Experience Certificate, Release Letter and Good Conduct Certificate (including branches).
? Retrenchment
? Prepare proposal name list according to HOD and calculate the retrenchment payment amount for executive director?s approval.
? Fill up PK1 form and submit to Labor Office before issue the retrenchment letter to staff.
? Prepare Retrenchment Letter and calculate retrenchment benefit payment (including branches).
? Keep records of the master list of retrenchment and prepare report accordingly.
? Staff Movement / Transfer
? Prepare proposal list for approval.
? Prepare Transfer letter accordingly.
? Change transfer details in the HCM portal accordingly.
? Insurance
? Find quotation for insurance from the insurance company.
? Prepare master list for insurance purpose.
? Managing Insurance for staff (including branches) ? staff inclusion and staff deletion.
? Verify and process the medical claims and dental claim.
? Prepare medical entitlement claim report.
? Payroll
? Prepare Unpaid Leave report and salary advice for payroll (including branches).
? Check and verify the staff claims according to entitlement.
? Calculate Annual Leave payment for resign staff.
? Check overtime claims by staff.
? Prepare Leaver Form for the Expatriate staff (Tax Clearance - LHDN).
? Performance Appraisal.
? Attendance Management
? Monitor staff attendance (Download from the system).
? Prepare report on Attendance monthly basis.
? Create thumb print for new joined staff.
? Monitor late comer and prepare report accordingly.
? Counseling the late comer to improve their attendance.
? Event Management
? Committee member for event arrangement for Chinese New Year, Hari Raya, Deepavali, Christmas and New Year celebration.
? Committee member for University Convocation arrangement.
? Committee member for Team Building arrangement.
? Labour Case
? Submit PK1 form for retrenchment list.
? Attend labour case with HOD.
? Other responsibility
? Managing Department Petty Cash. Prepare petty cash reimbursement report and submit to Finance Department.
? Prepare Cost Saving Report for Academic Staff and Non-Academic Staff.
? Prepare presentation slide for monthly meeting ? Recruitment, Separation and staff movement.
? Printing Staff ID card and Access card for new staff (including branches).
? Create and update staff personal files and other files time to time.
? Prepare staff personal files and involve in MBBS staff documentation for MQA purpose for JB Medical Campus.
? Staff Counseling and handling staff problem.
? Other work assigned time to time.

Junior Executive (Human Capital Management)

Masterskill Global College, Ipoh

September 2012 to June 2014

? To assist recruitment, payroll functions, coordinate training programs and handling Industrial Relations and Employee Relations activities.
? Conduct Orientation for new join employees.
? Ensure all HR related reports are submitted to HQ on time.
? Handle staff inquiry pertaining to HR related matters in a professional & courteous manner.
? Liaise with government departments to ensure compliance with government, immigration and employment requirements and its regulation.
? Attend to all employees' benefits e.g. leaves application, medical slips, insurance etc.
? Prepare report on Daily & Monthly Attendance Report based on TAM Attendance System and e-HCM portal.
? Staff Counseling and handling staff problem.
? Handling Administrative Department 9 months ? Verify and Prepare memo for payment ? All Utility bills and other payment. Managing stationary and distribute to respective department. In-charge for festival decorations. Find replacement for the receptionists when needed and prepare front desk duty roster.
? Create and Update staff personal files.
? Prepare documentation for MyQuest College rating and MQA preparation.
? Submit document and attend labour case at Labour Office. Liaise with officer regarding the case file by staff.
? Other ad-hoc tasks pertaining to HR duties as required by management.

Junior Executive (Examination Department)

Masterskill Global College, Ipoh

July 2009 to September 2012

? Printing Examination question paper (Final, Mid Semester, Referral and Test)
? Packing of examination material (Question paper, OMR sheets, test pad sheets) into envelopes for use during exams
? Handle, receive and handing over examination materials during examination (question paper, answer script, students attendance, report and form)
? Prepare Invigilation Duty Roster for Exam (Final Exam, Mid Semester Exam & Referral Exam)
? Monitor exam invigilation attendance (make sure invigilators come to exam office to sign the attendance and find replacement if needed)
? Oversee arrangement of exam venues (arrange for seat no. at Main Hall)
? Monitor and gives assistance during examination (shortage of exam material)
? Pass over the answer script to lecturers for marking
? Follow up on submission of results by lecturers. Scan OMR (MCQ) answer sheets and print report
? Type / enter student?s results into the e-CEAS system
? Compile past exam papers for lecturer use
? Maintain, update and upkeep exam notice boards (Exam timetable, Dean?s List)
? Shredding of wastepaper and returned / used question papers. Carry out filing (exam question papers, forms, etc.)
? Coordinate and monitoring exam stationery and equipment (orders for stationery and raise purchase requisition if needed)
? Printing of Examination Access Slips (EAS) and distribute to students
? Printing of Semester Results Slips and distribute to students.
? Prepare semester examination marks folio for each course and each semester for University Examination Board Meeting (UEB) approval.
? Prepare Examination Results folio for Senate approval for final year students.
? Conduct briefing for new students.
? Handling student's inquiries pertaining to exam related matters in a professional & courteous manner.

CONFIDENTIAL CLERK (CORPORATE FINANCE DEPARTMENT)

APM Industries Holding Bhd, Ipoh

May 2005 to May 2006

? Prepare Long Term Plan Report (LTP Report)
? Prepare Stock Status Report
? IMTR Raw Material Report
? Prepare Disposal of Scraps Report
? Prepare Debit Note and Credit Note
? Prepare Invoice (Billing)
? Failing documents
? Key-in data (petty cash) in UBS accounting System
? To perform any other duties as and when required by management

Bachelor Degree In Human Resource Management

May 2000 to September 2003

Career Goals

Have a great ambition to be a Professional HR Executive / IR Officer. I am self-motivated and innovative able to learn fast. Adept at providing hands-on leadership and direction in creating perfect working environment and development of an organization. Maintain personnel records. Conservative responsible, career minded, multitasking and communicates well with all level of group. I can offer you hard work and commitment because I am willing to take any new challenges.

Industries of interest

Areas of interest

Availability to travel and work outside the city

Yes

Interests and hobbies