Accounting

Mettler-Toledo

August 2005 to June 2016

During my 11 years with this company, I was responsible for many different job functions. I was part of a core team that helped us grow and transition from small and family owned to a large, publicly held corporation. Listed below are some of the jobs and duties I performed.

Executive Assistant:
Answering and directing calls to appropriate executives and parties, taking messages
Greeting visitors and determining access to appropriate parties
Overseeing administrative policies within an organization and within the office; recommending and implimenting changes as appropriate
Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention
Marketing Assistant:
Assisted in preparation of printed material, writing copy, proofreading, regular newsletters, as well as editing and liaising with designers
Marketing company products and services to customers.
Organising promotional events.
Research business opportunities and proposals
Ordering marketing materials
Designing and creating a wide variety of graphic art and promotional material
Producing designs for both internal and external communications
Working on presentations, leaflets, trade-marks, marketing materials and banner designs
Human Resources:
Provides payroll information by collecting time and attendance records
Submits employee data reports by assembling, preparing, and analyzing data.
Conducted pre-employment background checks including FBI clearances
Oversaw payroll functions including 401(k) benefit administration
Arranged and administered new hire employment documentation
Developed and implemented incentive program for all staff
Managed vacation schedules for all employees
Conducted new employee orientation

Accounts Payable:
Planned, organized, and controlled the payable process flow
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks
Resolving purchase order, contract, invoice, or payment discrepancies and documentation
Insuring credit is received for outstanding memos
Issuing stop-payments or purchase order amendment
Reviewed and coded all invoices, ensuring appropriate documentation, approvals, and any discrepancies, were resolved before issuing Electronic Funds Transfer (EFT) payments
Balance batch summary reports for verification and approval
Revamped accounting quality system to prepare for important audits
Renegotiated payment terms with dozens of suppliers
Verified and posted transactions to journals, ledgers, and other records and prepared statements
Updated and maintained vendor database, processed completed purchase orders, received, reviewed and entered all invoices in QB, monthly credit card reconciliation for inventory/materials purchases and monthly vendor statement reconciliation
Perform month end account analysis
Performed financial statement audits of financial closing procedures for purposes of SOX regulations
Assisted in the monthly financial close, special projects, and other requested administrative functions
Accounts Receivable:
Implement new procedures to increase the progress and efficiency of AR/AP roles which improved time work and aged receivables
Established Sarbanes-Oxley controls and passed reviews by internal and external auditors
Proactively managed all AR duties, increased workload, and learned new tasks quickly while simultaneously performing AP duties
Processed all Bank reconciliations and invoice processing
Produced monthly reports using advanced Excel spreadsheet functions
Actively involved with project to develop streamline invoicing process within SOX guidelines
Provided excellent customer service to retain the loyalty of returning customers
Calculated and maintained sales associate's monthly commissions using excel spreadsheets.
Served as primary resource in the development of Standard Operating Procedure manual representative of all operations under my supervision




Provided reliable and accurate information to internal / external auditors and management that facilitated preparation of year-end financial statements
Research and contact past due accounts to collect, but also to investigate "why" and attempt to correct and reconcile the problem
Prepared monthly project accruals, providing necessary documentation to support costs, resulting in true accounting of project costs

Associate in General Studies

June 1997 to August 1999

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies