Accounts Payable Officer

Aurecon Australasia Pty Ltd

March 2015 to Actually working here

Accounts Payable Officer
Invoice Processing
? Knowledge transfer of Invoice processes from Australia Team to Manila
? Created the Desktop Procedure of the whole process. Also responsible in updating it
? Train new hires for Accounts Payable Position
? Forward received invoices directly from the Vendors to the employee who incurred the expenses for review and approval together with the Invoice Payment form that will be accomplished by the employee. Then will forward to the Unit Manager(for Non Chargeable codes) or to the Project Manager(for Chargeable codes) for approval
? Assign correct General Ledger codes according to the nature of the expense
? Audit and process invoices from vendors and employees for payment
? Audit and process credit note.
? Analyze the accomplished Invoice Payment form of the employee to check if all details are correct and valid.
? Ensure that the Project and/or other codes stated in the form are active in the system to ensure that the expense will be correctly charged to it?s respective Orgs and Projects and General ledger codes
? Enter the information of the invoice and the form in the system
? Upload invoices and form under the Data Entry made and Post it in the system for weekly payment processing
? Cross check processed entries versus the actual invoice
? Contact Vendors and/or employees to address the issues of their invoice
? Prepares monthly accrual reports for management of accounts
Vendor Maintenance
? Review the Vendor Application form sent by Procurement team and ensure that all required documents are attached prior forwarding to Finance Manager for approval
? Enter approved Vendor in the system, ensure all details are accurate and correct.
? Send Bank details of the Vendor to System Administrator to upload it in the Vendor Profile in the system
? Update or change records of the Vendor in the system
Expense Claims:
? Manual Reconciliation of expenses versus the Journal in the system
? Prepares and process monthly card and cash claims accruals
? Creates monthly journal entries for card claims that will be posted in the system
? Send notifications and reminders to employees to submit their expense claims on time to achieve accurate financial results
? Prepares daily expense claims report
? Run weekly card expenses costing report
? Prepares weekly travel report that will be sent to Travel coordinator
? Run payment report that will be processed by Payment Administrator
? Answers queries of employees via call, chat, and email regarding corporate card, travel and other business expenses
? Audit cash and card claims of employees based on the Travel and Expense Policy of the company
? Participate in process improvement
? Performs monthly compliance testing of claims processed by the team
Corporate Card Administrator functions :
? Investigate disputed and unknown card transactions of employees
? Prepares and send the monthly corporate card account statements to cardholders
? Review and process corporate card applications
? Enter the profile(employee details, card number, Unit, etc.) in the corporate card system
? Map new processed and issued corporate card accounts in the corporate card system
Back up process - Accounts Receivable functions:
? Receive and check payment invoices from clients
? Allocate payment to respective accounts, projects and organization
? Contact and coordinate with employees for the recovery of overpayment made to them(overclaimed expenses, Personal expenses paid via Corporate Card, etc.)

Bachelor in Office Administration

Currently studying

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies