Vaishnavi Shetty

HR and administration

Triveni Trading co LLC, Dubai, UAE

January 2015 to April 2016

? Ensuring that all staff complete personal files with all legal required documents and issue regular reports of personnel files status
? Dealing with approved insurance companies to obtain insurance for employees as per HR policy
? Assisting in screening applicants, preparing interviews, administering tests, checking references and background, and evaluating applicant qualifications
? Preparing job descriptions for new positions and submit to Manager ? Human Resources and Administration for approval
? Keeping track and documentation of: interviews, hires, transfers, promotions, and terminations.
? Handling inductions programs for new joiners
? Keeping track of all leaves availed of by employees, including all appropriate documentation
? Process payroll before the end of every month for all employees.
? Preparing Quotations, Local & overseas Purchase Orders and Invoice Generation for payments.
? Getting shipping quotes from freight forwarders, negotiating and assigning forwarders for import and export shipments and insuring the consignments.
? Checking the shipping documents.
? Following up for payment with customers
? Following up with the shipper for dispatch of shipment and required import documents for clearance.
? Coordinating with clearing agents on the status of shipments.
? Perform data-entry, printing and filing duties undertake any ad-hoc admin projects/duties as required.
? Co-ordination for approvals and ensuring that documents are signed by all concerned
? Management of CEO and General Manager?s calendar, scheduling of appointments and updating of contact lists.
? Providing secretarial support to CEO and General Manager by encoding correspondences, reports & documents, setting meetings with various departments, clients etc.
? Taking dictation and adapting to craft emails, letters and memos from basic notes.
? Arranging corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging hotel, accommodations and administration for visas, plus coordinating with PR department and finance department.
? Organizing internal and external meetings.
? Managing inventory of office supplies ? business cards, envelopes, letterheads and stationery. Ensure supplies are reviewed regularly and adequately stocked in the store to meet the requirements.
? Managing entire filing system and ensuring all files are labelled and documents are filed on a daily basis.
? Follow-ups with different departments, companies, persons on any pending documents including status thereof.
? Managing all inward and outward correspondence in order to ensure timely and accurate receipt and dispatch of the same.

HR Assistant

THE CANARA WORKSHOPS LTD

June 2014 to November 2014

? Involved in the Human Resource Development Activities of the Factory.
? Managing attendance of the workers, Leave Management, wage allowances, Employee Shift Scheduling, determining and managing wages and salaries, benefits and incentives.
? Personnel management and performance appraisal.
? Policy and procedures relating to recruitment, selection, placement, promotion and transfer.
? Industrial relation matters, applicability of various labour laws.
? Welfare Amenities, Safety Measures, Domestic Enquiries.
? Employee grievance handling.
? Framing letters, certificates, Receipts and writing reports etc.
? Benefits under Employee State Insurance Act, Deductions and Deposits under Employee State Insurance Contribution, Procedure and Practice.
? Benefits and contributions under Employees Provident Fund and Misc. Provisions Act and Gratuity Act etc.,

Training and placement officer

St Aloysius institute of management and information technology

May 2013 to April 2014

? Looking after the training and placement activities.
? Having close liaison with industry/organization for placement.
? Collecting the Resumes and other data bases, editing, updating and sending them to various organization having vacancies.
? Contacting Companies to provide Internship opportunities.
? Checking Employment websites and newspaper journals for suitable job opportunities.
? Contacting, meeting and inviting various reputed companies to conduct campus recruitments in the College campus, following up and Organizing Campus Recruitment in the campus and Collecting feedback from the companies visiting for recruitment, selection and placement
? Informing students about the walk in Interviews and encouraging the students to participate.
? Having close liaison with other educational institutions to provide and to get information about the Campus recruitments held in their institutions and to inform the students to take part in it.
? Working in consultation with Coordinator Industry?Institute Interaction for organizing lectures from the professionals from industry.
? Writing reports on the various programs conducted and held in the institution and publishing it in websites and magazine.
? Counselling students.
? Arranging and conducting various Training sessions, lecture programs on soft skills, Business Communication Skills, Career counselling and interview facing skills and techniques for the students using institutional and external expertise and making familiar with expectations, needs of industrial and professional world
? Organizing the entrepreneurship Workshops.
? Conducting mock interviews, Stress interviews and activities like group discussions, Public Speaking, Debate, Presentations, JAM sessions, Role play and other Business Games

Master of business administration (MBA)

May 2011 to May 2013

Bachelor of Business Management

May 2008 to May 2011

Career Goals

Industries of interest

Areas of interest

Availability to travel and work outside the city

No

Interests and hobbies