Office / Admin Manager & Health and Safety Manager

Sicon Group PTY Ltd

September 2019 to Actually working here

Duties - health & safety manager duties.
- develop and execute health and safety plans in the workplace according to legal guidelines.
- prepare and enforce policies to establish a culture of health and safety.
- evaluate practices, procedures and facilities to assess risk and adherence to the law.
- conduct training and presentations for health and safety matters and accident prevention.
- monitor compliance to policies and laws by inspecting employees and operations.
- inspect equipment and machinery to observe possible unsafe conditions.
- investigate accidents or incidents to discover causes and handle worker?s compensation claims.
- recommend solutions to issues, improvement opportunities or new prevention measures.
- report on health and safety awareness, issues and statistics.

Consulting ? lead, develop and maintain companies health and safety management programs and systems in written format and recording and through face-to-face contact, communication and team briefing. To support line management in delivering site she objectives.

- company clients - tiger brands, midstream mediclinic, mercure hotel nelspruit, bmg, pride milling oggies, neopak, the houghton?s, consol glass wadeville, protea chemicals, river lane, sulzer:.
? health & safety consulting.
? iso 45001 implementation.
? iso 9001:2015.
? ohsas 18001 transition assistance to iso 45001.
? workplace inspections.
? labour department audit.
? health and safety hazard and risk assessments.
? contractor management.
? toolbox talks and safety meetings.
? accident/incident investigation and reporting.
? occupational risk assessments.
? emergency response plans.
? ensuring employee legislative compliance.
? maintenance of health and safety systems.
? preparation of safety files to client specifications.
? working at heights assessments, fall protection planning and monitoring.
? all health and safety areas within compliance to the ohs regulations.

- office / admin manager.
- organize and coordinate office administration and procedures as well as staff activities to ensure maximum efficiency. .
- supports company operations by maintaining office systems and supervising staff. .
- organize and schedule meetings and appointments. .
- partnered with hr to maintain office policies as necessary and handling of uif affairs as required. .
- managing relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. .
- provide general support to visitors. .
- creating powerpoint presentations for presentations. .
- manage executive schedules, calendars and appointments. .
- ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems. .
- ensure that results are measured against standards, while making necessary changes along the way. .
- allocate tasks and assignments to subordinates and monitor their performance. .
- ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise. .
- participate actively in the planning and execution of company events. .
- promoting activities that enhance operational procedures. .
- handle customer inquiries and complaints. .
- handle internal staff relations. .
- preparing - quote trackers (sales representatives), income flow tracker, project cost reports, company master profit report. .
- controlling correspondence, designing filing systems, and assigning and monitoring clerical functions. .
- provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. .
- maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. .
- designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. .
- completes operational requirements by scheduling and assigning employees; following up on work results. .
- keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. .
- maintains office staff by recruiting, selecting, orienting, and training employees. .
- maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results. .
- achieves financial objectives by preparing tracking systems where by each projects cost is calculated accordingly to determine profit of loss for the company, capturing expenditures, analyzing variances, and initiating corrective actions. .
- contributes to team effort by accomplishing related results as needed. .
- attaining, completing and submitting of vendor documentation. .

Office Manager

OGF Cabling

June 2013 to August 2019

Duties - organize and schedule meetings and appointments. .
- partner with hr to maintain office policies as necessary. .
- organize office operations and procedures. .
- coordinate with it department on all office equipment. .
- manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. .
- manage contract and price negotiations with office vendors, service providers and office lease. .
- provide general support to visitors. .
- responsible for creating powerpoint slides and making presentations. .
- manage executives' schedules, calendars and appointments. .
- responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored. .
- establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers. .
- ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems. .
- responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office. .
- ensure that results are measured against standards, while making necessary changes along the way. .
- allocate tasks and assignments to subordinates and monitor their performance. .
- assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff. .
- perform review and analysis of special projects and keep the management properly informed. .
- determine current trends and provide a review to management to act on. .
- responsible for recruiting staff for the office and providing orientation and training to new employees. .
- ensure top performance of office staff by providing them adequate coaching and guidance. .
- remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications. .
- responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise. .
- participate actively in the planning and execution of company events. .
- responsible for developing standards and promoting activities that enhance operational procedures. .
- allocate available resources to enable successful task performance. .
- coordinate office staff activities to ensure maximum efficiency. .
- evaluate and manage staff performance. .
- recruit and select office staff. .
- organize orientation and training of new staff members. .
- coach, mentor and discipline office staff. .
- design and implement filing systems. .
- ensure filing systems are maintained and current. .
- establish and monitor procedures for record keeping. .
- ensure security, integrity and confidentiality of data. .
- design and implement office policies and procedures. .
- oversee adherence to office policies and procedures. .
- analyze and monitor internal processes. .
- implement procedural and policy changes to improve operational efficiency. .
- prepare operational reports and schedules to ensure efficiency. .
- coordinate schedules, appointments and bookings. .
- monitor and maintain office supplies inventory. .
- review and approve office supply acquisitions. .
- handle customer inquiries and complaints. .
- manage internal staff relations. .
- maintain a safe and secure working environment. .

Personal Assistant

Vertias Project Management

June 2011 to June 2013

Duties - acting as a first point of contact: dealing with correspondence and phone calls. .
- managing diaries and organizing meetings and appointments. Control access to the manager/executive. .
- booking and arranging travel, transport and accommodation. .
- organizing events and conferences. .
- reminding the manager/executive of important tasks and deadlines. .
- typing, compiling and preparing reports, presentations and correspondence. .
- managing databases and filing systems. .
- implementing and maintaining procedures/administrative systems. .
- liaising with staff, suppliers and clients. .
- collating and filing expenses. .
- conducting research on behalf of the manager. .
- organizing the manager?s personal commitments including travel or childcare. .
- invoicing clients and following up on payments. .
- sending of invoices. .
- reading, monitoring and responding my manager?s emails on his behalf. .
- preparing correspondence on the manager?s behalf. .
- writing minutes .
- taking dictation .
- managing budgets .
- attending events/meetings as the manager?s representative .
- conducting research .
- preparing papers for meetings .
- typing documents .
- sourcing and ordering stationery and office equipment .
- managing construction projects .

Occupational Health and Safety Legal Liability

January 2022 to January 2022

Working at Heights

January 2022 to January 2022

Fall Protection Planner

January 2022 to January 2022

Install, Use and Perform Basic Rescue from Fall Arrest Systems and Implement the Fall Protection Plan

January 2022 to January 2022

SHERMTRAC

January 2022 to January 2022

Quick Books

January 2017 to January 2017

Certifiacte: Practical project management for PA's and Administrators

Currently studying

Certificate: Msastering minutes and meeting protocol

Currently studying

Career Goals

My aim is to help your company grow in any way possible

Industries of interest

Areas of interest

Availability to travel and work outside the city

Yes

Interests and hobbies