Zagry Scholtz
Co-Ordinator: Office Support and Secretarial Services in Cordys Africa (Pty) Ltd
Job Experience
Co-Ordinator: Office Support and Secretarial Services
Cordys Africa (Pty) Ltd
January 2020 to Actually working here
Cordys africa, south africa ? current.
Co-ordinator: office support and secretarial services.
? answer, screen and transfer inbound phone calls.
? schedule and coordinate meetings and appointments.
? complete/typing of internal and external correspondence, minutes, letters, memorandums, and legal documents and distribute as directed.
? co-ordinate and organize meetings, including venue preparation and set-up and catering.
? assist with the compilation of records and the input of data.
? finalizing travel and accommodation arrangements, as and when required.
? managing the office cleaning team.
? assist with general administration projects.
Events Coordinator
Water Research Commission
May 1989 to June 2006
Water research commission (wrc), south africa? may 2006 to june 2017.
Events coordinator.
? managing all tasks necessary to manage various functions.
? negotiating vendor contracts.
? composing detailed proposals, including itineraries, descriptions, images, costings and presentations.
? coordinating the events calendar.
? developing key messages using appropriate communication channels to reach target audiences.
? conducting site inspections for proposed destinations.
? managing all operational aspects regarding the planning and execution of events.
? overseeing all flight arrangements according to clients' needs and budget requirements.
? booking and managing all flights, accommodation, transfers and visas, etc. For both local and international travels.
? meeting and greeting groups at airports or other venues.
? organising all entertainment and leisure activities for events.
Water research commission (wrc), south africa? may 1989 to december 2006.
Personal assistant.
? managing and monitoring calls and emails. .
? reserving meeting rooms, establishing requirements for meetings, distributing the agenda and/or other documents and organising catering if applicable.
? communicating changes regarding meetings to director or meeting attendees.
? typing, compiling and preparing correspondence and presentations.
? reconciling expense and travel claims and corporate cards.
? taking and distributing minutes to departments or other meeting participants.
? organising travel arrangements and preparing travel itineraries, flights, accommodation, visas and rental cars, etc.
? accurately capturing invoices.
? managing the director's electronic diary.
? maintaining reservations for all electronic equipment.
? coordinating master bookings to ensure up-to-date schedules.
? establishing and maintaining an up-to-date filing system. .
? organising business meetings, appointments, workshops and events.
? managing the switchboard.
? ordering office supplies and keeping inventory of stock. .
? facilitating financial planning.
Education
BA Honours (Integrated Organisational Communication)
UNISA (Sudáfrica)January 2017 to January 2017
BA in Communication
UNISA (Sudáfrica)December 2009 to December 2012
Languages
English
Advanced
IT skills
Pastel, Word, Excell, Powerpoint
Advanced
Other Skills
More Zagry
Career Goals
Industries of interest
Areas of interest
Availability to travel and work outside the city
Yes
Interests and hobbies
Stained glass.